Date of Last Update: 4 October 2023
Smart Manufacturing Alliance Limited (we or us) are committed to protecting and respecting your privacy.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is Smart Manufacturing Alliance Limited of Sand Martin House, Bittern Way, Peterborough PE2 8TY.
Overview
The information that we hold about customers, partners, and members of the Alliance is retained on the basis that we, the Smart Manufacturing Alliance, provide a contractual service with the organisations, businesses and individuals.
Those individuals and companies that are interested in keeping in touch with the activities at the Smart Manufacturing Alliance do so on a consensual opt-in basis to the information that is sent out.
What information do we hold about you?
For the Smart Manufacturing Alliance, the personal information that we hold about you is:
- Basic contact details, name, email address, phone number, the company that you work for and the position you hold.
- We also keep a record of activities that you take part in through the Smart Manufacturing Alliance. For instance, which events you have attended, which of our newsletters you have read. This helps us to provide a more tailored service to you, as well as allowing us to improve our offer more generally.
For those people that have shown a business interest in the Smart Manufacturing Alliance we hold:
- Basic contacts details, name, email address, phone number, the company/organisation that you work for and the position you hold.
What do we do with your information?
Most of the information we hold is to provide the contractual services that we deliver to our Smart Manufacturing Alliance members. This includes event attendance and keeping our members up to date with relevant news and business information we think will be useful or of interest to them.
For contractual purposes we will hold your information so we can provide you with Smart Manufacturing Alliance services.
Any information that is required from a legal basis will be stored and maintained securely – as best practise or as the law dictates – such as signed contracts or invoices, for example.
All non-statutory information will be removed from digital and paper-based systems one year after your involvement ends with the Smart Manufacturing Alliance.
Companies and individuals that are held on our marketing databases will only be provided information relating and pertinent to the activities of Smart Manufacturing Alliance, as applicable, and will have the ability to opt-out at any point.
What information do we need?
Most information that we need is required by law to process financial documents and to provide us with contact points for the organisations in our Smart Manufacturing Alliance.
For marketing purposes, we only hold an individual’s basic contact details – as an example, name and email address; so that we can keep you updated with regular newsletters and business news and information we think you may be interested in.
Who do we share your information with?
We currently share your personal information with the following organisations:
- Echo Web Solutions Ltd. Our website is currently hosted and maintained by Echo Web Solutions. Whilst they have technical access to limited individual data, they are contracted to safeguard and not to use any data held within the system.
- We use Google to host our email systems. As with all our technology partners, they technically have access to the data that is stored on their servers, however they have strict security measures in place to prevent any data breaches both internally and externally.
- Serco/Peterborough City Council. We have our own file servers for storing data that are managed by a third party. As with the providers above, they are contracted to safeguard and not to use any data held within the system.
- We use HubSpot as our CRM to track all customer activity and engagement, including the Smart Manufacturing Alliance. As with all our technology partners, they technically have access to the data that is stored on their servers, however they have strict security measures in place to prevent any data breaches both internally and externally.
- We use Eventbrite and Eventcreate.com to manage our event registrations. As with all our technology partners, they technically have access to the data that is stored on their servers, however they have strict security measures in place to prevent any data breaches both internally and externally.
None of your personal information is sold or passed to other parties without your express permission.
All organisations that we select as suppliers to provide business functions are checked for compliance with GDPR and how they look after and safeguard any data that is held about you.
We may disclose your personal information to third parties:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
- If the Smart Manufacturing Alliance Limited or substantially all of its assets are acquired by a third party, personal data held by it about its members and users will be one of the transferred assets.
- If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Smart Manufacturing Alliance Limited, our members, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Your individual rights
We take your privacy and the security of information that we hold about you very seriously. This policy outlines what we do with your information and why we require it. We will notify you if this policy changes.
You have the right to know what data and information we hold on you. If you would like to see this you can make a request by email or verbally and we will provide a response within one calendar month.
If any of the information we hold about you is incorrect, please let us know and we will rectify this as soon as possible.
If you feel that we hold any information about you that we shouldn’t have, or if we are using your information in a way that you do not agree with or using it for something you don’t agree with, please let us know, and we will provide a response within one calendar month.
If you require, we can provide information and data held about you in a structured, commonly used and machine-readable format.
We do not use any of your personal information for automated decision-making.
Changes to the privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy. You can determine when this privacy policy was last revised by checking the “date of last update” legend at the top of this privacy policy.
Contact Details
If you have any queries relating to this policy, please do not hesitate to contact us via the following methods:
Email: info@sma-uk.co.uk
Post: Smart Manufacturing Alliance, Sand Martin House, Bittern Way, Peterborough PE2 8TY.
